Project Support Officer

Reporting directly to the Project Manager within the Project Delivery Office, this role provides comprehensive project officer and administrative support to the Director of Digital Health, the Project Delivery Office team, and senior managers of the Digital Health Division.

The responsibilities of this role span several key areas of work, as outlined below:

Administration

• Manage diaries, process leave requests, and coordinate team meetings.
• Assist with the preparation of project reports, briefs, and documentation formatting.
• Audit and maintain divisional team resources and registers.
• Perform secretariat duties for Digital Health and Governance meetings.
• Respond to enquiries and oversee resource coordination for the division.

Recruitment

• Coordinate recruitment campaigns across Digital Health teams, ensuring comprehensive and confidential documentation.
• Manage onboarding and offboarding processes and associated documentation.
• Act as the primary liaison between the Digital Health team and Western Health’s People and Culture team.

Project Management

• Prepare project reports, briefs, and maintain project documentation.
• Coordinate resources and monitor project plans to support timely and successful delivery.
• Organise auditing sessions and reports to ensure adherence to timelines, budgets, quality standards, and project scope, aligning with established project management methodologies.

Stakeholder Engagement

• Facilitate effective communication with key stakeholders.
• Coordinate working groups, committees, and consultations to ensure the exchange of information and alignment with project plans.

Finance & Procurement

• Manage procurement requests using Western Health’s procurement system.
• Process invoices and maintain accurate documentation and audit trails in compliance with finance procedures.
• Assist with the preparation and submission of business cases as required.

Note: The allocation of time across these portfolios will remain flexible to accommodate evolving business and project priorities.

Position Description

Applications close at 11:59pm on 26 February 2025.

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About Us 

Our workforce of over 13,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop. Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience. 

Western Health is in a period of rapid growth. Our services comprise of four acute public hospitals: Footscray Hospital, Sunshine Hospital (including Joan Kirner Women's and Children's), Williamstown Hospital and Bacchus Marsh & Melton Hospital. We also operate Sunbury Day Hospital, Grant Lodge Residential Aged Care, as well as community health centres in Melton, Caroline Springs and Bacchus Marsh and a range of mental health and community-based services. We care for a diverse community of more than 1 million people with complex care needs ranging from Neonates to Geriatrics. 

Our employees enjoy a wide range of benefits such as: 

• Professional development support 

• Career advancement opportunities 

• Salary packaging including novated vehicle leasing 

• Work-life balance 

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people. 

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe. 

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable). 

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies. 

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying.