Senior Administration Systems Support

• Location: Sunshine, Bacchus Marsh & Williamstown Hospital 
• Employment Type: Ongoing, Full Time
• Salary: Admin Grade 4 + Superannuation + Salary Packaging 

About the role 

The Senior Administration Systems Support Officer is a key member of the Engineering Services team, providing oversight of administrative functions and supporting daily operations for the administration team, covering the Administration Manager when required. The role involves supervising workflows, maintaining system accuracy, and ensuring efficient processes across reporting, assets and work orders.

Working in a fast-paced environment, you will manage priorities, support staff, and collaborate with stakeholders to ensure seamless service delivery. You will also contribute to system improvements, support compliance requirements, and step in for leadership as needed to maintain continuity of operations.

Key responsibilities 

• Analyse, maintain and improve data quality, reporting and system integrity.
• Manage end-to-end accounts payable, including purchase orders, invoices and supplier coordination.
• Administer asset and maintenance systems (e.g. BEIMS), including work orders, contracts and reporting.
• Support team operations, including supervision cover, training and workflow coordination.
• Liaise with stakeholders and contractors to resolve issues and ensure smooth service delivery.
• Provide general administrative and systems support across Engineering Services.
• Cover Administration Manager when required.

About you

• Demonstrated ability to supervise and support a team, ensuring tasks are completed efficiently, priorities are managed, and staff are guided and developed in line with operational needs.
• Detail-oriented and highly organised, with strong data and systems skills.
• Experienced in administration, reporting and compliance support
• Able to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills with a proactive and adaptable approach.
• Confident communicator who works well with stakeholders at all levels.
• Committed to accuracy, accountability and high-quality outcome.

Click here for the Position Description.

About Western Health 

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.   

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.  

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.  

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall. 

Why join us?

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients’ lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact? 

We’d love to hear from you. Simply click on the “apply” button and follow the prompts. 

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.  

Closing date: 11:59pm on 27 June 2026.

Enquiries: For further information about this role, contact Samantha Breheny at Samantha.Breheny@wh.org.au

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people. 

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe. 

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable). 

Western Health is committed to the psychosocial safety of all applicants and employees.

Western Health does not accept unsolicited resumes/applications from recruitment agencies.